How to Integrate Teamspective with Your HRIS?
Last updated: February 23, 2026
Quick Summary
Integrating your HRIS with Teamspective automates user management and enriches engagement insights using HR attributes like team, tenure, location, or seniority. The integration is powered by Kombo and can be set up directly in Workspace Settings → Integrations.
Table of Contents
What this integration does
Why Teamspective uses Kombo
Prerequisites
How the HRIS integration works (high-level)
Step-by-step setup guide
What data is synced
Data security, GDPR, and compliance
Troubleshooting
FAQs
Pro tips
Related resources
1. What this integration does
Connecting your HRIS to Teamspective ensures your people data stays accurate while unlocking deeper engagement insights.
There are three primary benefits:
Automatic user management
When a new employee is added in your HRIS, they are automatically synced to Teamspective.
When someone leaves the organization, they are automatically removed.
Team structures and reporting lines stay up to date.
This eliminates manual admin work and ensures Teamspective always reflects your system of record.
Automated access to reports and settings
Users can automatically be granted access to reports and settings based on their HR attributes (such as role, team, or seniority).
Access levels are consistently and securely maintained for specific employee groups.
When an employee’s role or team changes in your HRIS, their access rights in Teamspective can automatically adjust accordingly.
This reduces manual permission management and ensures the right people have access to the right insights at the right time.
Richer engagement insights
As your organization grows, analyzing engagement data becomes more complex. With HRIS integration, you can segment engagement results based on HR attributes such as:
Team, department, unit
Geographic location
Gender
Nationality
Start date (tenure)
Seniority level
Other HRIS data fields you choose to import
For example, you can compare engagement by tenure, understand how different departments score on psychological safety, or explore how DEIB scores vary across regions.
To maintain anonymity, segments with fewer than 5 results are hidden. Only workspace admins (or users with specific permissions) can access HR-based segmentation.
2. Why Teamspective uses Kombo for HRIS integrations
Teamspective’s HRIS integrations are powered by Kombo, our trusted integration partner. This allows you to connect your HRIS quickly, securely, and without custom development work.
Instead of building and maintaining a separate integration for every HR system, Teamspective uses Kombo’s unified integration platform. This approach delivers faster setup, lower costs, and enterprise-grade security — while ensuring your user data stays accurate and up to date .
Using Kombo provides four key advantages:
Low implementation cost
Kombo is designed for self-service setup directly inside Teamspective. This significantly reduces implementation effort and eliminates the need for expensive, custom-built integrations or external consultants .
You connect your HRIS, grant the required permissions, and the sync begins — no bespoke technical project required.
Low maintenance cost
Kombo provides a unified HRIS API that Teamspective uses across all supported HR systems. This means:
One standardized integration layer
Ongoing connector updates handled centrally
Maintenance costs distributed across customers
Maintenance is shared and continuously improved across the integration ecosystem .
Dedicated integration specialists
Kombo’s integrations are maintained by integration specialists. This ensures:
Continuous monitoring and updates
Expertise across 60+ HR systems
Faster resolution of integration-related issues
This allows Teamspective’s product team to focus on improving engagement analytics and user experience .
Enterprise-grade security and compliance
Kombo publicly states:
ISO 27001 certification
SOC 2 Type II compliance
GDPR adherence
Encryption in transit (TLS) and at rest
EU and US regional data hosting options
Data minimization controls such as scopes and employee filtering
This ensures your HR data is processed securely and in line with modern compliance standards .
3. Prerequisites
Before starting:
You must be a Workspace Admin in Teamspective.
You must have admin-level rights in your HRIS.
If you already have existing engagement data in Teamspective, contact your Customer Success Manager before integrating.
Teamspective supports 60+ HR platforms via Kombo .
4. How the HRIS integration works (high-level)
There are three layers in the integration:
Your HRIS – The source of truth for employee and organizational data.
Kombo – Connects securely to your HRIS, normalizes the data, and manages syncing.
Teamspective – Reads HR data to provision users and enable cohort analysis.
Sync behavior:
Scheduled synchronization keeps user and team data up to date.
Some HR systems support near real-time updates via webhooks.
The initial sync may take minutes to hours depending on data size and HRIS rate limits .
5. Step-by-step setup guide
In the Teamspective web app, go to Workspace Settings → Integrations.
Locate the HRIS integration section.
Click on your HRIS to start the workflow.
Follow the pop-up instructions to:
Connect your HRIS with Teamspective
Grant read access to the required employee data
Set up a dedicated service user in your HRIS (recommended for a stable connection)
Finish the workflow by accepting the sync of your users.
Review Users and Groups to confirm that your organizational structure looks correct.
After setup:
Users can still be manually adjusted.
Users can belong to additional teams in Teamspective.
Group hierarchies can be defined manually within Teamspective if needed.
6. What data is synced
The integration typically syncs:
Employee profiles (name, email, employment status)
Manager relationships
Team and organizational structure
Selected HR attributes used for cohort analysis
You can control:
Which data fields are synced (via scopes)
Which employees are included (via filtering)
This supports data minimization and controlled attribute use .
7. Data security, GDPR, and compliance
Your data is processed securely and in line with GDPR.
Kombo publicly states ISO 27001 certification, SOC 2 Type II compliance, GDPR adherence, encryption in transit (TLS), and encryption at rest .
Regional hosting (EU/US) is supported, and regions are handled separately .
Teamspective’s Privacy Policy and Data Processing Agreement describe controller/processor roles and list Kombo as a sub-processor for HRIS integrations .
Engagement survey responses remain anonymous. Results are hidden for small groups to maintain confidentiality.
Issue: Sync failed or stopped updating.
Possible causes:
Expired API token
Changed HRIS permissions
Service user removed
Solution:
Reconnect the integration and verify HRIS credentials. If the issue persists, contact support.
9. FAQs
Q: I don’t see my HRIS listed.
A: Your HRIS is not yet enabled for your workspace. Contact Teamspective via support chat or reach out to your Customer Success Manager.
Q: How long does it take to set up the HRIS integration?
A: The technical connection can be completed in minutes. The full setup depends on the size of your organization: SMBs can be fully set within the hour, larger enterprises will need more thorough field mapping and configuration.
Q: Can I pivot engagement data based on HR attributes?
A: Yes. Attributes allow you to segment results using synced HR data. Contact Teamspective if pivoting needs to be enabled.
Q: What if we need stricter governance or documentation?
A: Contact Teamspective via support chat or reach out to your Customer Success Manager.
Q: Sync failed or stopped updating.
A: Possible causes: expired API token, changed HRIS permissions, service user removed. Contact Teamspective via support chat or reach out to your Customer Success Manager.
10. Pro tips
Use your HRIS as the clear system of record and keep it clean.
Start with minimal required attributes and expand deliberately.
Use a dedicated HRIS service user with least-privilege permissions.
Confirm required data region (EU or US) before onboarding.
Assign a named internal owner for integration health and credential management.
11. Related resources
📄 Access rights and user roles
📄 Kombo - Technical documentation and guidelines for customers
Teamspective Data Processing Agreement
Need more help?
Contact support@teamspective.com